Union Council Meeting February 9th 2021




There are timecodes (00:00:00) showing when discussion of topics happened. To read the timecode it is Hours:Minutes:Seconds. These times are a rough estimate.

Italicized text - Union City Council original agenda sheet.

Bold text - Main points within the video from the Original Agenda Sheet

Bold and Italicized text - imported dates of meetings

Regular Text - Sub-categories or points of interest within the main points.

NOTES - A few Categories only have ‘NOTES’ with them. It gives a summary of the discussion.

Call to order

Pledge of Allegiance

Roll Call: Tom Bays, Alan Donaldson, Andy Clemons, Cindy Clemons, Candy Wait.

Public Comments

Approval of Agenda

Approval of Consent Agenda: January 9 Regular Meeting Minutes, January 19 Special Meeting

Minutes and Claims Paid.

Reports

Discuss and Action:

1. Set date(s) for Budget Work Session(s)

2. Radio Read

3. Bids for sewer pipe replacement

4. FEMA/Derecho Update

5. Dump Truck

6. Discontinue Former Mayor Credit Card

7. Resident water/sewer lines personal insurance

8. 615 Buckeye St building permit

9. Discussion on Betterment Committee and responsibility of holiday decorations. Purchase of a

storage trailer discussed.

10. Personnel



6:15 pm Max Levy Public Hearing

NOTES: Council did open it to the public but no one had questions or concerns. (film not posted)


AGENDA

UNION CITY COUNCIL

REGULAR MEETING CITY HALL UNION, IOWA

6:30pm Tuesday, January 9, 2021

Please wear a mask if attending person.

MEETINGS TO BE TELECONFERENCED

Please call (641)486-9000.

Enter Code 11117 when prompted.


6:15 max levy public hearing

No public came to the hearing to discuss max levy


Call to order 00:00:00

Pledge of Allegiance 00:00:10

Roll Call: Tom Bays, Alan Donaldson, Andy Clemons, Cindy Clemons, Candy Wait. 00:00:25

Public Comments 00:00:35

Approval of Agenda 00:0045

Approval of Consent Agenda: January 9 Regular Meeting Minutes, January 19 Special Meeting Minutes and Claims Paid. 00:01:10

Reports

Mayor Report 00:02:00 We owe a thank you to Tom and Allen for working with FEMA

Rhonda Report and Sheriff Report

NOTES: No verbal discussion. Information in packets the council got.

Clerk Report

NOTES: Need to set up a separate fund for FEMA. Emergency funds were just a holding place but the FEMA funds need to move. Estimated Water 00:04:40

John (on phone): 00:09:40

NOTES: John asks for clarification on what exactly is city responsibility, what is resident responsibility.

Clerk Report Continued 00:16:05

NOTES: Discussion on getting temporary loans to help cover derecho storm damage till FEMA funds come in.

Troy: 00:18:15

NOTES: A benefit is getting set up for Andy at the rec center February 20th. He asked the city for a possible donation. Troy will have more information on the benefit coming next monday.


Discuss and Action:

1. Set date(s) for Budget Work Session(s) 00:21:00

NOTES:Council discussed times and dates to have a meeting for setting up the budget. They chose to have a meeting Tuesday 16th at 6PM

2. Radio Read 00:25:05

3. Bids for sewer pipe replacement 00:26:15

NOTES only one bid came in.

Motion to approve of the bid 00:30:15 APPROVED

4. FEMA/Derecho Update 00:30:40

NOTES: Had a phone call with FEMA today. They want information from the contractors. The small details will make the difference. 1 contractor is getting close to being done. THe other not so much. Just working away at it. Will be getting funds for small project use (generator use). Should be coming in a few weeks.

5. Dump Truck 00:34:50

NOTES: Alen put together some options for the council to look at. Council discusses possible options. They may have to close the pool to help fund it (00:41:00). They can't do much now though. They probably won't get anything till spring/summer even if they decided to get something today. They chose to table it for the time being. They didn't want to rush into a decision.

Tabled: 00:59:15

6. Discontinue Former Mayor Credit Card 00:59:20

NOTES: A new credit card came in the mail that the previous mayor setup while they were in office.

Motion to close the account. 00:01:00 Approved

7. Resident water/sewer lines personal insurance 01:00:50

NOTES: A insurance company asked permission to offer water/sewer insurance to the residents of Union. It's the same company that provides insurance in Eldora.

Council agrees to allow the company to offer. The Clerk will email the company back.

8. 615 Buckeye St building permit 01:04:50

MOTION APPROVED

9. Discussion on Betterment Committee and responsibility of holiday decorations. Purchase of a storage trailer. 01:05:00

NOTES: A council member got informed that the Union betterment committee has not been disbanded. Another council member talked with someone else and been informed that the town is in charge of the christmas lights and decorations.

The Council decided to get a storage trailer, 40ft X 8ft, double door. Looking to cost about 3,500-4,000 and a few hundred for gravel. Can't do much till spring though.

Motion 01:11:30 Approved

10. Personnel 01:11:55

NOTES: Dennis has been a contract employee but wants to move to employee (To have taxes taken out of the paycheck) Council discussed that you can't just change someone into employment. There are other things to consider, liability, insurance, etc.

Council decided that they will advertise the position to allow others to apply. They will get a job description of what Dennis does.

ADJOURNED 01:33:15


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